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NOTICE OF PRIVACY PRACTICES
Effective Date: April 14, 2003
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED
AND HOW YOU ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
If you have any questions about this notice, please contact:
HIPAA Privacy Office
Methodist Rehabilitation Center
1350 E. Woodrow Wilson Drive
Jackson, MS 39216
This notice applies to:
All departments, units and sites of the Methodist Rehabilitation
Center, including, but not limited to, our outpatient facilities, orthotics
and prosthetics offices throughout Mississippi and Louisiana and Methodist
Specialty Care Center (opening 2004).
Any health care professional authorized to enter information into
your medical chart.
All volunteers, employees, staff and other Methodist Rehabilitation
Any Business Associate that performs services for or on behalf of
these entities is required by us to enter into a contract in which it agrees
to provide the same level of confidentiality to personal information that we
All of these entities, sites and locations follow the terms of this Notice.
They may share medical information with each other for treatment, payment or
healthcare operations purposes described in this Notice.
OUR PRIVACY PRACTICES REGARDING MEDICAL INFORMATION
In order to provide you with quality care and to comply with legal requirements,
we create a record of the care and services you receive from us at the Methodist
Rehabilitation Center. We understand that medical information about you and
your health is personal. We are committed to maintaining the confidentiality
of medical information about you.
This notice applies to all of the records of your care generated by us, whether
made by Methodist Rehabilitation Center personnel or your personal doctor. Your
personal doctor may have different policies or notices regarding the doctor's
use and disclosure of your medical information created in the doctor's office
We are required by law to:
Make sure that medical information that identifies you is treated
Give you this Notice of Privacy Practices with respect to medical
information about you; and
Follow the terms of the Notice that is currently in effect
HOW WE MAY USE AND DISCLOSE MEDICAL INFORMATION ABOUT YOU
The following categories describe different ways that we use and disclose
medical information. Not every use or disclosure in a category will be listed.
However, all of the ways we are permitted to use and disclose information will
fall within one of the categories.
For Treatment. We may use medical information about you to provide
you with medical treatment or services. We may disclose medical information
about you either electronically or on site to doctors, nurses, technicians,
medical students, or other Methodist Rehabilitation Center personnel who are
involved in taking care of you in the Methodist Rehabilitation Center or at
home. For example, a doctor treating you for a broken leg may need to know
if you have diabetes because diabetes may slow the healing process. In addition,
the doctor may need to tell the dietitian if you have diabetes so that we can
arrange for appropriate meals. Different people at the Methodist Rehabilitation
Center also may share medical information about you in order to coordinate
the different things you need, such as prescriptions and lab work. We may disclose
your medical information to pathologists at third-party laboratories or Methodist
Rehabilitation Center laboratories for lab work and, in emergencies, may disclose
your medical information to University of Mississippi Medical Center emergency
physicians. We may disclose medical information about you for treatment purposes
to doctors and other health care facilities who are involved in taking care
of you outside the facility. We also may disclose medical information about
you to people outside the Methodist Rehabilitation Center who may be involved
in your medical care, such as family members or others we use to provide services
that are part of your care. If you are a candidate for a transplant, we may
be in communication with transplant centers regarding your condition and eligibility.
For Payment. We may use and disclose medical information about you
so that the treatment and services you receive may be billed to and payment
may be collected from you, an insurance company or a third party. Our payment
process involves the electronic conveyance of your treatment information to
a centralized accounts receivable department, which processes the information
for payment. We also may tell your health plan about a treatment you are going
to receive in order to obtain prior approval or to determine whether your plan
will cover the treatment.
For Health Care Operations. We may use and disclose medical information
about you for Methodist Rehabilitation Center operations. These uses and disclosures
are necessary to run the Methodist Rehabilitation Center and make sure that
all of our patients receive quality care. For example, we may use medical information
to review our treatment and services and to evaluate the performance of our
staff in caring for you. We also may combine medical information about many
Methodist Rehabilitation Center patients to decide what additional services
we should offer, what services are not needed, and whether certain new treatments
are effective. We also may disclose information to doctors, nurses, technicians,
medical students, and other Methodist Rehabilitation Center personnel for review
and learning purposes. The medical information we have may be combined with
medical information from other healthcare and rehabilitation providers in order
to compare how we are doing and see where we can make improvements in the care
and services we offer. We may remove information that identifies you from this
set of medical information so others may use it to study health care and health
care delivery without learning who the specific patients are.
Appointment Reminders. We may use and disclose medical information
to contact you as a reminder that you have an appointment or to reschedule
an appointment for treatment or medical care.
Treatment Alternatives. We may use and disclose medical information
to tell you about or recommend possible treatment options or alternatives that
may be of interest to you.
Health-Related Benefits, Products and Services. We may use and disclose
medical information to tell you about health-related benefits, products or
services that may be of interest to you.
Presence in Methodist Rehabilitation Center. Your presence in the
Methodist Rehabilitation Center may be made known to persons who try to contact
you there. You will be given an opportunity to request restrictions on our
use of your information for such purposes.
Individuals Involved in Your Care or Payment for Your
you request that we not do so, we may release medical information about you
to a friend or family member who is involved in your medical care. We also
may give information to someone who helps pay for your care.
Research. Under certain circumstances, we may use and disclose medical
information about you for research purposes. For example, a research project
may involve comparing the health and recovery of all patients who received
one medication or treatment to those who received another, for the same condition.
All research projects, however, are subject to a special approval process.
This process evaluates a proposed research project and its use of medical information,
trying to balance the research needs with patients' need for privacy of their
medical information. Before we use or disclose medical information for research,
the project will have been approved through this research approval process,
but we may disclose medical information about you to people preparing to conduct
a research project, for example, to help them look for patients with specific
medical needs, so long as the medical information they review does not leave
the Methodist Rehabilitation Center. We will almost always ask for your specific
permission if the researcher will have access to your name, address or other
information that reveals who you are, or will be involved in your care.
As Required By Law. We will disclose medical information about you
when required to do so by federal, state or local law.
To Avert a Serious Threat to Health or Safety. We may use and disclose
medical information about you when necessary to prevent a serious threat to
your health and safety or the health and safety of the public or another person.
Any disclosure, however, would only be to someone able to help prevent the
threat. For instance, we report any defects in products or devices to those
subject to Food and Drug Administration (FDA) oversight to ensure the safety
of medical devices and products.
Organ and Tissue Donation. If you are an organ donor or potential recipient,
we may release medical information to organizations that handle organ procurement
or organ, eye or tissue transplantation or to an organ donation bank, as necessary
to facilitate organ or tissue donation and transplantation.
Military and Veterans. If you are a member of the armed forces, we may release
medical information about you as required by military command authorities.
Workers' Compensation. We may release medical information about you for workers'
compensation or similar programs. These programs provide benefits for work-related
injuries or illness.
Public Health Risks. We may disclose medical information about you for public
health activities. These activities generally include the following:
to prevent or control disease, injury or disability;
to report deaths;
to report reactions to medications or problems with products;
to notify people
of recalls of products they may be using;
to notify a person who may have been
exposed to a disease or may be at risk for contracting or spreading a disease
to notify the appropriate government authority if we believe a
patient has been the victim of abuse, neglect or domestic violence. We will
only make this disclosure if you agree or when required or authorized by law.
Health Oversight Activities. We may disclose medical information to a health
oversight agency for activities authorized by law. These oversight activities
include, for example, audits, investigations, inspections, accreditation and
licensure of our facilities. These activities are necessary for the government
and accreditation agencies to monitor the health care system, government programs,
and compliance with civil rights laws.
Lawsuits and Disputes. If you are involved in a lawsuit or a dispute, we may
disclose medical information about you in response to a court or administrative
order. We also may disclose medical information about you in response to a subpoena,
discovery request, or other lawful process by someone else involved in the dispute,
but only if we are assured that efforts have been made to tell you about the
request or to obtain an order protecting the information requested.
Law Enforcement. We may release medical information if asked to do so by a
law enforcement official:
In response to a court or other tribunal order, subpoena, warrant,
summons or similar process;
To identify or locate a suspect, fugitive, material witness, or missing
About the victim of a crime if, under certain limited circumstances,
we are unable to obtain the person's agreement;
About a death we believe may be the result of criminal conduct;
About suspected criminal conduct at the Methodist Rehabilitation
In emergency circumstances to report a crime; the location of the
crime or victims; or the identity, description or location of the person who
committed the crime.
Coroners, Medical Examiners and Funeral Directors. We may release medical
information to a coroner or medical examiner. This may be necessary, for example,
to identify a deceased person or to determine the cause of death. We also may
release medical information about patients of the Methodist Rehabilitation Center
to funeral directors as necessary to carry out their duties.
National Security and Intelligence Activities. We may release medical information
about you to authorized federal officials for intelligence, counterintelligence,
and other national security activities authorized by law.
Protective Services for the President and Others. We may disclose medical
information about you to authorized federal officials so they may provide protection
to the President, other authorized persons or foreign heads of state or conduct
Inmates. If you are an inmate of a correctional institution or under the custody
of a law enforcement official, we may release medical information about you
to the correctional institution or law enforcement official. This release would
be necessary (1) for the institution to provide you with health care; (2) to
protect your health and safety or the health and safety of others; or (3) for
the safety and security of the correctional institution.
YOUR RIGHTS REGARDING MEDICAL INFORMATION ABOUT YOU
You have the following rights regarding medical information we maintain about
Right to Inspect and Copy. You have the right to inspect and copy medical
information that may be used to make decisions about your care. Usually, this
includes medical and billing records, but does not include psychotherapy notes.
To inspect and copy your medical information, you must
submit your request in writing. We have a special form for that purpose that can be obtained from
the Medical Records Department of Methodist Rehabilitation Center. If you request
a copy of the information, we may charge a fee for the costs of copying, mailing
or other supplies associated with your request.
We may deny your request to inspect and copy in certain
limited circumstances. If you are denied access to medical information for one of those reasons, you
may request that the denial be reviewed. Another licensed health care professional
chosen by us will review your request and the denial. The person conducting
the review will not be the person who denied your request. We will comply with
the outcome of the review.
Right to Amend. If you feel that medical information we have about you is
incorrect or incomplete, you may ask us to amend the information. You have the
right to request an amendment for as long as the information is kept by or for
the Methodist Rehabilitation Center.
To request an amendment, we have a special form for that purpose which may
be obtained by contacting the Medical Records Department of Methodist Rehabilitation
Center at 601-364-3384.
We may deny your request for an amendment if it is not in writing or does
not include a reason to support the request. In addition, we may deny your request
if you ask us to amend information that:
Was not created by us, unless the person or entity that created the
information is no longer available to make the amendment;
Is not part of the medical information kept by or for us;
Is not part of the information which you would be permitted to inspect
and copy; or
Is accurate and complete.
Right to an Accounting of Disclosures. You have the right to request an "accounting
of disclosures." This is a list of the disclosures of your medical information
we have made, other than for treatment, payment, health care operations, or
as specifically authorized by you.
To request this accounting of disclosures, you must submit
your request in writing. We have a special form for that purpose which you may obtain by contacting
the Medical Records Department of Methodist Rehabilitation Center at 601-364-3384.
The first list you request within a 12 month period will be free. For additional
lists, we may charge you for the costs of providing the list. We will notify
you of the cost involved and you may choose to withdraw or modify your request
at that time before any costs are incurred.
Right to Request Restrictions. You have the right to request a restriction
or limitation on the medical information we use or disclose about you for treatment,
payment or health care operations. You also have the right to request a limit
on the medical information we disclose about you to someone who is involved
in your care or the payment for your care, like a family member or friend. For
example, you could ask that we not use or disclose information about a past
We are not required to agree to your request. If we do agree, we will comply
with your request unless the information is needed to provide you emergency
To request restrictions, you must make your request in
writing. We have a
special form for that purpose which will be supplied to you if you ask for it.
In your request, you must tell us (1) what information you want to limit; (2)
whether you want to limit our use, disclosure or both; and (3) to whom you want
the limits to apply -- for example, disclosures to your spouse.
Right to Request Confidential Communications. You have the right to request
that we communicate with you about medical matters in a certain way or at a
certain location. For example, you can ask that we only contact you at work
or by mail. To request confidential communications, we have a special form for
that purpose which will be supplied to you if you ask for it. We will not ask
you the reason for your request. We will accommodate all reasonable requests.
Right to a Paper Copy of This Notice. You have the right to a paper copy of
this Notice. You may ask us to give you a copy of our current Notice of Privacy
Practices at any time. Even if you have agreed to receive this Notice electronically,
you are still entitled to a paper copy of this notice.
To obtain a paper copy of our current Notice, contact the Admissions Office
of Methodist Rehabilitation Center at 601-364-3476.
CHANGES TO THIS NOTICE
We reserve the right to change this Notice. We reserve the right to make the
revised or changed Notice effective for medical information we already have
about you as well as any information we receive in the future. We will post
a copy of the current Notice in the Methodist Rehabilitation Center. The Notice
will contain on the first page, the effective date.
If you believe your privacy rights have been violated, you may file a complaint
with the Methodist Rehabilitation Center and/or with the Secretary of the Department
of Health and Human Services. To file a complaint with the Methodist Rehabilitation
Center, contact Mr. Gary Armstrong, Privacy Officer, Methodist Rehabilitation
Center, 1350 E. Woodrow Wilson Drive, Jackson, MS 39216. All complaints must
be submitted in writing. Contact information.
You will not be penalized for filing a complaint.
OTHER USES OF MEDICAL INFORMATION
Other uses and disclosures of medical information not covered by this notice
or the laws that apply to us will be made only with your written authorization.
If you authorize us to use or disclose medical information about you, you may
revoke that permission, in writing, at any time. If you revoke your permission,
we will no longer use or disclose medical information about you for the reasons
covered by your written authorization. You understand that we are unable to
take back any disclosures we have already made with your permission, and that
we are required to retain our records of the care that we have provided to you.